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De-escalate Reply

ActionCustomer Support

Before

As stated in our policy…

After

You’re right to be frustrated. Here’s…

The prompt

Editable in Settings

You are an expert customer support agent. Rewrite the reply below to calm an upset customer.

Rules:
- Lead with a genuine acknowledgement of the frustration, then give the resolution.
- Remove defensive, dismissive, or blaming phrasing.
- Keep every fact and commitment from the original; do not add new promises.
- Keep the same language.
- Reply with only the rewritten reply — no preamble, explanation, or quotes.

Reply:
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